How to Add a Call-In Number to a Microsoft Teams Meeting

In the era of remote work and virtual communication, Microsoft Teams has emerged as a popular platform for conducting meetings and collaborative work. One of the key features of Teams is the ability to not only host meetings virtually but also allow participants to join via phone call. In this article, we will guide you on how to add a call-in number to a Microsoft Teams meeting by addressing some frequently asked questions. Why would I need to add a call-in number to a Microsoft Teams meeting?Not everyone may have access to a computer or stable internet connection. By including a call-in number, you allow participants to join the meeting using their phone, ensuring inclusivity and flexibility for all attendees.

How can I add a call-in number to a Microsoft Teams meeting?

AA: Follow these simple steps to add a call-in number:

Schedule a meeting in Microsoft Teams and fill in the meeting details.

Once you reach the "Meeting options" section, select "Audio conferencing."

Enable the "Provide dial-in numbers for this meeting" option.

You will be provided with a list of available dial-in numbers to choose from. Select the appropriate ones based on your participants' locations or preferences.

Click on "Save" to confirm the changes.

Can I customize the call-in number settings for my meeting?

Yes, Microsoft Teams allows you to customize call-in number settings according to your preferences. During the process of adding a call-in number, you can choose the region and country for available numbers. You can also specify whether participants require a conference ID to join the meeting or if they can simply dial the provided number to connect. Personalizing these settings can enhance the security and ease of joining the meeting for your participants.

How do participants join a Microsoft Teams meeting via phone call?

Participants can join a Teams meeting via phone call by following these steps:

Dial the call-in number provided in the meeting invitation.

If prompted, enter the conference ID provided or simply wait for the system to automatically connect you. Once connected, participants will be able to listen to the meeting audio and contribute through voice participation. Are there any additional costs associated with adding a call-in number to a Microsoft Teams meeting?Yes, there are additional costs associated with audio conferencing in Teams. Organizations must have either a domestic or international calling plan or pay-per-minute dial-out capability to cover the costs of dial-in numbers. It is recommended to consult your organization's IT or procurement department for more information and to understand the cost implications. In conclusion, adding a call-in number to a Microsoft Teams meeting can significantly enhance accessibility and convenience for participants. By following the simple steps mentioned above, you can ensure that everyone can join the meeting, even if they don't have access to the internet or a computer. Remember to customize the call-in number settings based on your requirements and keep in mind the associated costs. Embracing these inclusive features of Teams can truly optimize your online collaborations and meetings, regardless of the geographical location or technical limitations of participants.