Are you planning to go on a vacation or take a break? Setting up an out of office message in Outlook is a great way to let people know that you’re away and won’t be able to respond to their emails immediately. Here’s a step-by-step guide on how to set up an out of office message in Outlook.

Step 1: Open Outlook

The first thing you need to do is open Microsoft Outlook on your computer. Look for the Outlook icon on your desktop or in the Start menu and double-click to launch the application.

Step 2: Go to File

Once Outlook is open, go to the top left corner of the screen and click on the “File” tab. This will open a drop-down menu with various options.

Step 3: Click on Automatic Replies (Out of Office)

In the drop-down menu, click on “Automatic Replies (Out of Office)” option. This will open the automatic replies settings window.

Step 4: Enable Automatic Replies

In the automatic replies settings window, click on the “Turn on Automatic Replies” checkbox. This will activate the out of office message feature.

Step 5: Set your Out of Office Message

In the same window, you can now set the message that will be sent to people who email you while you’re away. You can customize the subject and body of the message to suit your needs. Make sure to include the dates of your absence and any alternative contact information if necessary.

Step 6: Set a Date Range

If you want your out of office message to be sent only during a specific period, you can set a date range. Just check the “Only send during this time range” box and enter the start and end dates accordingly. Outside these dates, your regular email inbox will resume.

Step 7: Specify Recipients

In some cases, you may want to send a different out of office message to internal and external recipients. To do this, click on the “Inside My Organization” and “Outside My Organization” tabs respectively, and enter the specific messages for each group.

Step 8: Save and Close

After setting up your out of office message, click on the “OK” button to save your settings and close the automatic replies settings window. Your out of office message is now active and will be sent automatically to anyone who emails you during your specified time period.

Setting up an out of office message in Outlook is a simple process that ensures your contacts are informed about your absence and offers them alternative means to get in touch if necessary. By following this step-by-step guide, you can easily customize and activate your out of office message, allowing you to enjoy your time away with peace of mind.

  • Open Outlook
  • Go to File
  • Click on Automatic Replies (Out of Office)
  • Enable Automatic Replies
  • Set your Out of Office Message
  • Set a Date Range
  • Specify Recipients
  • Save and Close
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