1. Turn on Track Changes
To activate the Track Changes function, click on “Review” and then “Track Changes.” This means that all of the changes made to the document will be recorded, with deleted text shown in red and inserted text in blue or green. You can also choose to show changes made by specific people in the document by clicking on the “Show Markup” at the top right corner of the screen.
2. Use Comments
Word also has a feature where you can add comments to a document. To add a comment, go to “Review” and then “New Comment.” This will open a new comment box on the right-hand side of the screen, where you can type in any additional comments or explanations that you’d like to make. You can also reply to someone else’s comment and mark it as “done.”
3. Accept or Reject Changes
Once all the necessary changes have been made and tracked, it is important to accept or reject each one. To accept or reject a change, simply right-click on it and choose “Accept Change” or “Reject Change.” Accepting a change means that it will become a permanent part of the document, while rejecting it will delete it.
4. Turn off Track Changes
After all changes have been made and tracked, it is important to turn off the Track Changes function. This can be done by going to “Review” and then “Track Changes” again and then clicking on the “Track Changes” button to turn it off.
5. Save and Share
Once you have finished editing the document, it is essential to save it and share it with others. When saving the document, make sure to save it as a new version so that the original version is still available. You can then share the document with others via email or cloud storage services like Google Drive, OneDrive, or Dropbox.
Collaborating on a Word document can be a productive experience, but it can also be stressful if changes aren’t properly tracked. By following these steps, you can ensure that all changes are tracked and that the document is properly updated.