How to send large files using Outlook

Outlook is one of the most widely used email platforms, known for its user-friendly interface and advanced features. While it is convenient for sending and receiving emails, it can be quite challenging to send large files using traditional email methods. However, with a few simple techniques, you can effortlessly send large files using Outlook. In this article, we will explore different methods to overcome file size limitations and enhance your file sharing capabilities.

1. Compress Files:
One way to send large files is by compressing them into a smaller size. This reduces the file size and allows you to send them through Outlook without any issues. There are various compression tools available such as WinRAR, 7-Zip, and WinZip that enable you to compress files effortlessly. Simply right-click on the file, select “Add to archive” or “Compress,” choose the compression format, and set the desired size. Once compressed, attach the compressed file to your Outlook email, and it will be sent without any constraints.

2. Utilize Cloud Storage Services:
Another efficient method of sending large files using Outlook is by taking advantage of cloud storage services. These services allow you to upload large files onto their servers and share them via a secure link. Common cloud storage providers include Google Drive, Dropbox, and OneDrive. By uploading the file to the cloud storage service, you can generate a link and insert it into your Outlook email. Recipients can then access and download the file directly from the cloud, bypassing Outlook’s file size limitations.

3. OneDrive Integration:
Outlook has seamless integration with Microsoft’s cloud storage solution, OneDrive. When you attach a large file to your email, Outlook will automatically upload the file onto your OneDrive account and insert a link to the file in the email body. This is an efficient method as it ensures that the recipient has access to the latest version of the file. If you make any changes to the file on OneDrive, the recipient will always be able to download the updated version.

4. Use Outlook Add-ins:
There are various add-ins available for Outlook that can enhance your file sharing capabilities. These add-ins can help bypass file size limitations or integrate with cloud storage services. One popular add-in is “Outlook Attachment Manager,” which allows you to send large files up to 100GB through Outlook. Other add-ins, such as “Mail2Cloud” or “Outlook Share,” seamlessly integrate cloud storage services within Outlook, allowing you to easily share large files.

5. FTP or File Transfer Protocol:
Using an FTP client or web-based FTP service is another effective method to send large files. FTP allows you to transfer files directly from your to the recipient’s server, bypassing email constraints. Several FTP services are available, including FileZilla, Core FTP, and SmartFTP. Simply upload the large file to the FTP server and share the provided link with the recipient through your Outlook email for them to download the file directly.

In conclusion, sending large files using Outlook can be made much more manageable with the right techniques. By compressing files, utilizing cloud storage services, integrating with OneDrive, using Outlook add-ins or resorting to FTP, you can easily overcome Outlook’s file size limitations and ensure your files are shared seamlessly. Experiment with these methods and choose the one that best suits your specific needs to enhance your file sharing capabilities using Outlook.