How to send heavy emails using Gmail

Gmail has become one of the most popular email platforms, providing a user-friendly interface and ample storage space. However, there are limitations when it comes to sending heavy attachments through Gmail. The platform has a default attachment size limit of 25 MB, which can be frustrating when trying to send large files. To overcome this obstacle and successfully send heavy using Gmail, here are a few methods you can follow.

1. Utilize Google Drive:
Google Drive is an integrated cloud storage platform provided by Google. Instead of attaching the heavy file directly to your email, you can upload it to Google Drive and then insert a sharing link into your email. This way, the recipient can access and download the file directly from Google Drive. To do this, simply click on the Google Drive icon (a triangle-shaped symbol) while composing your email and select the file you want to upload.

2. Compress the Files:
Another effective method is to compress the files before attaching them to the email. Gmail now supports compressed files such as .zip or .rar formats. You can compress multiple files into one , significantly reducing the overall file size. To compress files, right-click on the files you want to compress, select the “Send to” option, and choose “Compressed (zipped) folder” from the drop-down menu. Once the files are compressed, attach the archive to your email.

3. Use Cloud Storage Services:
If you find Google Drive insufficient for your needs, there are various cloud storage services available that offer more storage space. Some popular options include Dropbox, OneDrive, and Box. These services provide a larger size limit for attaching files, and you can simply insert a link to the file stored in your cloud storage within your Gmail email. This way, you can send heavy files without worrying about size limitations.

4. Split the Files:
In case you have a single heavy file that exceeds the attachment size limit, you can split it into smaller parts using compression software like WinRAR or 7-Zip. Once split, attach each smaller part of the file to separate emails. Make sure to clearly label each email accordingly (e.g., Part 1, Part 2) and provide instructions to the recipient regarding reassembling the parts.

5. Use FTP Servers:
If you frequently need to send heavy files, setting up an FTP (File Transfer Protocol) server can be a reliable solution. FTP servers allow users to upload and download files securely. There are various FTP server software options available, such as FileZilla or Cyberduck, which you can set up on your computer or a dedicated server. After installing the software, share the FTP server details with the recipient along with the specific instructions to access and download the files.

In conclusion, sending heavy emails using Gmail can be a challenge due to its default attachment size limit. However, by using these alternative methods like Google Drive, compressing files, utilizing cloud storage services or FTP servers, you can easily overcome Gmail’s file size limitations and effectively send heavy emails. These methods expand your options and enable you to securely transfer larger files to your recipients. Experiment with these different approaches and choose the one that best suits your needs.