Sending paper documents via email may seem like a daunting task, but it’s actually quite simple and convenient once you know how. In this article, we will guide you through the step-by-step process of sending a paper document via email.

Step 1: Scan the Document

The first thing you need to do is scan the paper document and save it on your computer as a digital file. If you don’t have a scanner, you can use a smartphone app that can scan documents and convert them into PDF files.

Once you have the document saved as a digital file, make sure to save it in a location where you can easily find it later.

Step 2: Compose a New Email

Open your email client or webmail service and click on the option to compose a new email. This will open a blank email window where you can start writing your email and attaching the scanned document.

Step 3: Attach the Scanned Document

To attach the scanned document to your email, look for the “Attach” or paperclip icon in your email client. Click on it, and a file browser window will open.

Navigate to the location where you saved the scanned document in Step 1, select the file, and click on the “Attach” button.

Step 4: Enter the Recipient’s Email Address

In the “To” or “Recipient” field of the email, enter the email address of the person you want to send the document to. Make sure to double-check the email address for any typos to avoid sending it to the wrong person.

If you want to send the document to multiple recipients, you can separate their email addresses with commas.

Step 5: Compose a Message

It’s always a good idea to include a brief message in your email to provide context or instructions regarding the attached document. You can explain why you are sending the document, what it’s for, or any other relevant information.

Keep the message concise and to the point. Remember, the main focus of this email is to send the document itself.

Step 6: Review and Send

Before hitting the “Send” button, double-check all the details, including the recipient’s email address, the attached document, and your message. Take a moment to review everything to ensure there are no mistakes or missing information.

Once you are confident that everything is in order, click on the “Send” button to email the document.

Congratulations! You have successfully sent a paper document via email. The recipient will receive the email with the attached document, and they can easily download and view it on their device.

Sending a paper document via email is a convenient way to share information digitally. By following the simple steps outlined in this guide, you can easily scan your paper documents, attach them to an email, and send them off to recipients in a matter of minutes.

  • Scan the document and save it as a digital file on your computer or smartphone.
  • Compose a new email in your email client or webmail service.
  • Attach the scanned document to the email.
  • Enter the recipient’s email address.
  • Compose a message to provide context or instructions.
  • Review all the details and click “Send”.

Next time you need to send a paper document, don’t worry about finding a printer or fax machine. Instead, follow the steps mentioned above and easily send your documents electronically via email.

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