How to send a certified email with Aruba

With the increasing reliance on electronic communication, sending certified emails has become an essential requirement for many organizations. Certified emails assure the validity and integrity of the content, providing legal value and proof of delivery. Aruba, one of the leading providers of web and email hosting services, offers a simple and efficient solution for sending certified emails. In this article, we will guide you through the process of sending a certified email with Aruba.

What is a certified email?
A certified email is a message that has an electronic certificate attached to it, confirming the authenticity of the sender and the integrity of the content. It acts as a secure digital envelope, ensuring that the email has not been tampered with during transit.

Getting started with Aruba certified email service:
1. Sign up for an Aruba email hosting service: Before you can send certified emails, you need to have an Aruba email hosting account. Visit the Aruba website and choose a suitable hosting plan that meets your needs.

2. Configure your email client: Once you have an Aruba email hosting account, you need to configure your email client to connect to Aruba’s servers. Aruba supports various email clients such as Microsoft Outlook, Mozilla Thunderbird, and Apple Mail. Follow the instructions provided by Aruba to set up your email client correctly.

3. Enable the certified email service: After configuring your email client, log in to your Aruba control panel and enable the certified email service. Aruba offers this service as an add-on feature, so you may need to purchase it separately.

Sending a certified email:
1. Compose your email: Open your email client and compose a new message as you would normally.

2. Enable the certified delivery: In your email client, you will find an option to enable certified delivery, usually in the form of a checkbox or a button. Click on this option to send the email as a certified message.

3. Add digital signature: To enhance the security of your certified email, you can add a digital signature. A digital signature confirms the identity of the sender and provides a unique identification mark to the email. Look for an option to add a digital signature in your email client and follow the prompts to create and attach your signature.

4. Receive delivery confirmation: Once the certified email has been sent, Aruba’s certified email service will provide a delivery confirmation. This confirmation includes details such as the date and time of delivery, as well as any actions taken by the recipient, such as opening or rejecting the email.

Benefits of using Aruba certified email service:
1. Legal validity: Aruba’s certified email service complies with legal requirements, ensuring that your email has legal validity in court.

2. Proof of delivery: The delivery confirmation provided by Aruba’s certified email service serves as evidence that the email was successfully delivered to the intended recipient.

3. Time and cost-efficient: Sending certified emails with Aruba is a time-efficient solution, eliminating the need for physical mail or visiting a notary. It also saves costs associated with traditional methods of sending certified documents.

In conclusion, sending certified emails with Aruba is a straightforward process that offers numerous benefits for individuals and organizations. By following the steps outlined in this article, you can ensure the authenticity, integrity, and legal value of your email communications. Aruba’s certified email service is a reliable and efficient solution for sending certified emails in the digital age.