How to schedule a meeting on Meet using Calendar

In today’s fast-paced world, scheduling meetings and appointments has become an essential part of our daily professional lives. Thanks to technology, we now have a plethora of tools and platforms that can help us organize and coordinate these meetings more efficiently. One such tool is Google Meet, a popular video conferencing platform that allows people to connect and collaborate remotely. In this article, we will you through the process of scheduling a meeting on Meet using the Calendar feature.

Step 1: Access Google Calendar
To get started, open your Google Calendar. You can access it through your web browser or by opening the Google Calendar app on your mobile device. Make sure you are signed in with your Google .

Step 2: Create a New Event
Once you are on the interface, click on the “Create” button to a new event. This will open a pop-up window where you can enter details about the meeting.

Step 3: Add Meeting Details
In the event creation window, you can add the title of your meeting. Be sure to choose a clear and concise title that accurately represents the purpose or topic of the meeting. You can also add a brief description if needed.

Step 4: Select Date and Time
Choose the date and time for your meeting. Click on the date field to access the calendar view, and select the desired date. Once you have selected the date, click on the time field to choose the starting and ending time for your meeting.

Step 5: Enable Google Meet
To conduct your meeting on Google Meet, you need to enable the video conferencing feature. On the event creation window, you will find an option labeled “Add conferencing.” Click on this option and select “Google Meet” from the drop-down menu. This will automatically generate a unique Google Meet link for your meeting.

Step 6: Invite Guests
If you have participants you would like to invite to the meeting, you can add their email addresses to the “Guests” field. As you type the email addresses, Google Calendar will suggest contacts from your Google account. Guests will receive an email invitation with the meeting details, including the Google Meet link.

Step 7: Customize Event Settings (Optional)
Google Calendar provides several customizable options for your meeting. For example, you can set a reminder to receive notifications before the meeting starts. You can also assign a specific color to the event to differentiate it from other appointments on your calendar. These settings can be accessed by clicking on the “More options” button.

Step 8: Save and Send Invitations
Once you have entered all the necessary information, click on the “Save” button to create the event on your calendar. At this point, Google Calendar will automatically send email invitations to all the guests you have invited, including the Google Meet link.

Step 9: Join the Meeting
When the scheduled meeting time arrives, you and your guests can simply click on the Google Meet link provided in the calendar invitation. This will take you directly to the virtual meeting room, where you can use the video, audio, and collaboration features of Google Meet.

Scheduling meetings on Google Meet using Google Calendar streamlines the process and ensures that everyone is on the same page. By following these steps, you can efficiently set up and organize your virtual meetings, saving time and improving productivity in a professional setting.