Scanning documents and saving them as PDF files is a common need for both personal and professional use. If you’re a Windows 10 user, you’ll be glad to know that the process of scanning to PDF is simple and straightforward. In this step-by-step guide, we’ll walk you through the process of scanning to PDF on Windows 10.

What You’ll Need

Before we get started, make sure you have the following:

  • A scanner
  • Windows 10 installed on your computer
  • A document you want to scan

Step 1: Connect Your Scanner

The first step is to make sure your scanner is properly connected to your computer. Most scanners connect via USB, so simply plug in one end of the USB cable into the scanner and the other end into an available USB port on your computer.

Step 2: Install Scanner Software (if necessary)

In some cases, you may need to install software provided by the scanner manufacturer to enable scanning functionality. Check the documentation that came with your scanner to see if this is necessary. If required, insert the installation disk or download the appropriate software from the manufacturer’s website and follow the on-screen instructions to install it.

Step 3: Open the Windows Scan App

Windows 10 comes with a built-in scan app that makes it easy to scan documents. To open the app, follow these steps:

  1. Click on the “Start” menu.
  2. Type “Scan” into the search bar.
  3. Click on the “Windows Scan” app in the search results.

Step 4: Configure Scanning Settings

Once the scan app is open, you’ll need to configure the scanning settings according to your preferences. Here are a few commonly used settings:

  • Source: Select the source from which you want to scan (e.g., flatbed or document feeder).
  • File type: Choose PDF as the file type.
  • Resolution: Decide the resolution (measured in dots per inch or DPI) for your scanned document.
  • Color mode: Select whether you want to scan in color, grayscale, or black and white.

Step 5: Preview and Adjust Settings (if necessary)

Before scanning the entire document, it’s a good idea to preview it. This will allow you to make any necessary adjustments to the settings or the position of the document on the scanner bed. To preview the document:

  1. Place the document on the scanner bed.
  2. Click on the “Preview” button in the scan app.
  3. Make any necessary adjustments, such as cropping or rotating the document.

Step 6: Scan to PDF

Once you’re satisfied with the preview and the settings, you’re ready to scan the document to PDF. To do this:

  1. Click on the “Scan” button in the scan app.
  2. Wait for the scanning process to complete.
  3. Once the scan is finished, the scanned PDF will be automatically saved to your computer.

Step 7: Review and Save the Scanned PDF

Finally, take a moment to review the scanned PDF and ensure it’s saved in the desired location on your computer. If everything looks good, you’re done! You’ve successfully scanned a document to PDF on Windows 10.

Conclusion

Scanning documents to PDF on Windows 10 is a simple process that can be completed in just a few steps. By following this step-by-step guide, you’ll be able to digitize your documents and save them as PDF files with ease. Whether you’re looking to create electronic backups of important paperwork or streamline your workflow, scanning to PDF on Windows 10 is a valuable skill to have.

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