Sending an email can sometimes feel like a shot in the dark – did the email get to the right person? Did the email contain all the necessary information? Did I accidentally send an email I shouldn’t have? If you use Microsoft Outlook, you can recall an email if something goes wrong. Follow these steps to recall a message on Outlook:

Step 1: Open your Sent Items folder
In order to recall an email, you need to open the Sent Items folder in Outlook. Once you are in the Sent Items folder, locate the email that you want to recall.

Step 2: Open the email
Double-click on the email that you want to recall. This will open the email in a new window.

Step 3: Select the “Actions” button
From the top menu bar, select the “Actions” button. This will open a drop-down menu with several options.

Step 4: Select “Recall This Message”
From the drop-down menu, select “Recall This Message.” A new window will pop up with two options: “Delete Unread Copies of This Message” and “Delete Unread Copies and Replace with a New Message.”

Step 5: Choose your recall option
Before you proceed, decide which option you want to choose. If you select “Delete Unread Copies of This Message,” the email will be deleted from any recipient’s inbox who has not yet opened the email. If you select “Delete Unread Copies and Replace with a New Message,” you will have the opportunity to send a new email to the same recipients with updated information.

Step 6: Click “OK”
Once you have selected your recall option, click “OK”. If you selected the “Delete Unread Copies of This Message” option, the email will be deleted from any recipient’s inbox who has not yet opened the email. If you selected the “Delete Unread Copies and Replace with a New Message” option, you will be redirected to a new email window where you can make updates to the email before resending it.

Step 7: Check the recall status
After you have recalled an email, it is important to check its recall status to make sure the recall was successful. To do this, open the email that you recalled, and select the “Actions” button from the top menu bar. From the drop-down menu, select “Recall This Message” again. This will display the recall status of the email.

Recalling an email on Outlook is a useful feature that can come in handy in many situations. If you accidentally send an email to the wrong person, or forget to include important information in an email, you can use the recall feature to fix the issue. However, it’s important to remember that recalling an email is not foolproof. If a recipient has already opened an email, the recall feature will not be effective. Therefore, it’s important to double-check your emails before hitting send to ensure that everything is correct.

In addition to recalling an email, Outlook also has other features that can help you manage your emails. For example, you can mark emails as read or unread, flag emails for follow-up, and move emails to different folders. By taking advantage of these features, you can keep your inbox organized and make sure that you don’t miss any important emails.

In conclusion, recalling an email on Outlook is a helpful tool that can be used to fix mistakes and ensure that emails contain all necessary information. To recall an email, open your Sent Items folder, open the email, select the “Actions” button, choose your recall option, and click “OK”. Remember to check the recall status to make sure the recall was successful. By using the recall feature and other email management tools on Outlook, you can stay organized and on top of your inbox.

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