52 
0 
What are Labels in Gmail?
Labels in Gmail are similar to folders in regular email clients. However, Labels are different from folders because a message can have multiple labels applied, which is not the case with folders. In simple terms, Labels are how the Gmail system organizes your emails. When you create a label, you instruct Gmail to sort any incoming emails with that label applied.
Advantages of using Labels
1. Organization: With Labels, you can easily group emails together related to a particular project, event or topic. It makes finding emails much easier instead of going through different folders.
2. Productivity: Labels save a lot of time for frequent email users who have to search for specific emails regularly. With labels applied, you can simply search that label and have all the emails with that label in one place.
3. Automation: Gmail has a feature where you can automate the Label process with filters. You can create a filter which specifies the sender, content and apply a label to any message matching that filter. That way, emails get organized as soon as they arrive, similar to an email assistant.
How to create Labels in Gmail
1. Firstly, when you are in Gmail, select the More option that is present on the left side of the page. Then click on the Create new label option.
2. A box will appear on your screen. Enter your desired label name in the box, then click on Create. Once you have created a label, it will be displayed in the left pane.
3. From there, you may use the created label to sort messages that you receive in Gmail. To apply a label to an email, merely hover over it and click on the label’s name. You can also apply multiple labels to a single email.
How to use Filters to automate Label Process in Gmail
1. Firstly, open Gmail and click on “Settings” on the right hand side.
2. Click on the “Filters and Blocked Addresses” tab.
3. Click on “Create a new filter.”
4. Enter the search criteria for the emails you received that you want to label. For example, you could create a filter for all emails from a particular colleague, all emails that include a certain word, or all emails coming from a specific mailing list.
5. On the next screen, click on the “Apply the Label” option.
6. Select the label you want to apply to these types of messages.
7. Click on “Create Filter.”
You have now created a filter which will automatically apply the label you chose to every email that meets your filter criteria.
Managing Labels in Gmail
1. You can rename a label by clicking on the label’s name, choosing “Label Settings,” and then entering the new name.
2. You can also change the color of a label from the same menu.
3. To delete a label, hover over it and click on the three-dot icon on the right. Select the “Remove Label” option, and confirm that you want to delete that label and all the emails with that label applied.
Conclusion
Labels in Gmail are a powerful tool that helps you keep your inbox organized and productive. It is essential to understand how to create labels and use them correctly in Gmail. You can optimize your usage of Gmail by creating and automating labels using filters. The next time you open your Gmail inbox, remember to use labels to simplify your email communication. Having an organized inbox will not only save you time, but it will also give you greater control over your correspondence.
0 | 
0