InDesign is a powerful tool used by designers to create various print and digital materials. One essential feature of InDesign is the ability to insert page numbers, which is especially important when creating documents that span multiple pages. Whether you’re working on a magazine, brochure, or book, adding page numbers can help readers navigate through the content easily. In this article, we will discuss how to insert page numbers in InDesign.

Step 1: Open the document in InDesign
Firstly, open the document you want to add page numbers to in InDesign. Make sure you have saved the document before proceeding with any changes.

Step 2: Create a text frame
To insert page numbers, you’ll need to create a text frame where the numbers will appear. Select the Type tool from the toolbar and drag the cursor diagonally across the page to create a text frame.

Step 3: Place the cursor in the text frame
After creating the text frame, click inside it with the Type tool to place the cursor within the frame. This is where the page numbers will be inserted.

Step 4: Go to the Type menu
Now, go to the Type menu at the top of the screen and select “Insert Special Character” followed by “Markers” and then “Current Page Number”. Alternatively, you can use the shortcut “Command + Option + Shift + N” on Mac or “Ctrl + Alt + Shift + N” on Windows to quickly insert the current page number.

Step 5: Customize the page numbering style
By default, the page number will be inserted as a plain number. However, you can customize the page numbering style according to your preferences. With the cursor still in the text frame, go to the Type menu again and select “Character”. Here you can modify the font, size, color, and other formatting options for the page numbers.

Step 6: Apply the page numbering to other pages
Once you have set up the initial page number, you can apply it to other pages in your document. This is especially useful when you have a multi-page document and want to automatically update the page numbers.

To apply the page numbering to other pages, select the text frame with the page number and click on the small circular icon in the upper-right corner of the text frame. This will make the text frame a “Primary Text Frame”.

Next, go to the Pages panel (usually located on the right side of the screen), and select the pages where you want the page numbers to appear. Right-click on the selected pages and choose “Apply Master to Pages”. This will apply the page numbering to the selected pages.

Step 7: Adjust the page numbering style for different sections
If your document has different sections with varying numbering styles (e.g., roman numerals for the introduction pages), you can use InDesign’s “Numbering and Section Options” to customize the page numbering for each section.

To access these options, go to the Layout menu, select “Numbering and Section Options”, and choose the appropriate settings for each section. Here you can also define the starting number for a section or restart the numbering at a specific page.

In conclusion, adding page numbers in InDesign is a straightforward process that can be customized to suit your design needs. By following these steps and utilizing InDesign’s features, you can easily insert and manage page numbers within your documents, making them more structured and accessible to readers.

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