OneDrive, Microsoft’s cloud storage service, offers users the convenience of storing and sharing files online with ease. One of its key features is the ability to create shared folders, allowing multiple users to collaborate and access the same files effortlessly. In this step-by-step guide, we will walk you through the process of creating a shared folder on OneDrive.

Step 1: Sign in to OneDrive

First and foremost, sign in to your OneDrive account using your Microsoft credentials. You can access OneDrive using a web browser or through the desktop or mobile application.

Step 2: Navigate to the Files Tab

Once you are logged in, you will be directed to the main dashboard of OneDrive. Locate and click on the “Files” tab in the navigation menu to access your file storage space.

Step 3: Create a New Folder

Within the Files tab, click on the “New” button, usually represented by a “+ New” option. This will open a dropdown menu with various options.

  • Click on “Folder” to create a new folder.

Give the folder a suitable name that clearly indicates its purpose or content and press Enter.

Step 4: Share the Folder

After creating the folder, select it by clicking on the checkbox next to its name. This action will open a bar of options at the top of the page.

  • Click on the “Share” button in the top navigation menu to start the sharing process.

A sharing panel will appear on the right side of the screen.

Step 5: Add Collaborators

In the sharing panel, enter the email addresses or names of the individuals you want to share the folder with. OneDrive will automatically suggest and autocomplete email addresses from your contacts or organization.

  • Click on the “Recipients can edit” dropdown menu to determine the level of access you want to grant:

– Recipients can edit: Allows collaborators to modify and delete files within the shared folder.

– Recipients can view: Permits collaborators to only view and download files without any editing capabilities.

Select the appropriate level of access based on your requirements.

Step 6: Customize Permissions (Optional)

If needed, you can customize the permissions for each collaborator individually by clicking on the pencil icon next to their name in the sharing panel.

You can refine permissions to allow or restrict specific actions such as editing, deleting, or sharing the content with others.

Step 7: Send the Share Invitation

Once you have added all the collaborators and adjusted their permissions as necessary, click on the “Send” button in the sharing panel to send the invite.

An email notification will be dispatched to the recipients, informing them about the shared folder and granting them access to it.

Step 8: Manage and Revoke Access

To manage or revoke access to the shared folder, return to the “Files” tab and locate the shared folder in your list of files.

  • Right-click on the folder to reveal a context menu.
  • Click on “Manage access” to view a list of current collaborators and their permissions.

To remove a collaborator’s access, click on the cross icon next to their name in the “Manage access” panel.

That concludes our step-by-step guide on creating a shared folder on OneDrive. By following these simple instructions, you can easily collaborate and share files with colleagues, friends, or family, enhancing productivity and teamwork. Leverage the power of OneDrive’s shared folders to streamline your file sharing today!

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