Email attachments are a great way to share important information with your recipients. If you’re using Microsoft Outlook, you might wonder how to attach an email to another email or a different type of document. In this step-by-step guide, we will walk you through the process of attaching emails in Outlook. Let’s get started!

Step 1: Launch Outlook and open the desired email

Start by opening Microsoft Outlook on your computer. Navigate to the email you want to attach to another email or a document. Double-click on the email to open it in a separate window.

Step 2: Choose the email attachment method

Outlook provides different ways to attach an email, depending on your requirements. You can either attach the entire email or convert it into another format. Let’s explore the options:

  • Option 1: Attach as an Outlook item: This method attaches the selected email as an .msg file, preserving its original format and all attachments within it.
  • Option 2: Attach as a PDF: This option converts the email into a PDF file, which is useful if you want to ensure the formatting remains intact in different environments.
  • Option 3: Attach as a Text file: This method converts the email into a plain text file, which can be helpful if you want to remove all formatting.

Select the method that suits your needs best, and we’ll proceed to the next step.

Step 3: Attach the email to another email or document

Now that you’ve chosen the desired attachment method, it’s time to attach the email. Follow these instructions based on the option you selected:

  • Option 1: Attach as an Outlook item:
    1. Click on the “Attach Item” icon in the “Include” group of the ribbon menu.
    2. Select “Outlook Item” from the drop-down menu.
    3. In the “Insert Item” dialog box, choose the email you want to attach.
    4. Click the “OK” button to complete the attachment process.
  • Option 2: Attach as a PDF:
    1. Click on the “File” tab in the email window.
    2. Select “Save As” from the drop-down menu.
    3. Choose the location where you want to save the PDF attachment.
    4. Give a relevant name to the file and select “PDF (*.pdf)” from the “Save as type” drop-down menu.
    5. Click the “Save” button to generate the PDF attachment.
  • Option 3: Attach as a Text file:
    1. Click on the “File” tab in the email window.
    2. Select “Save As” from the drop-down menu.
    3. Choose the location where you want to save the text file attachment.
    4. Give a relevant name to the file and select “Plain Text (*.txt)” from the “Save as type” drop-down menu.
    5. Click the “Save” button to generate the text file attachment.

Step 4: Verify the email attachment

Before sending or using your attached email, make sure it has been successfully attached. Take a moment to review the main email or document you aimed to attach the email to. Open the attachment and ensure it displays correctly without any issues.

Step 5: Send or use your attached email

You’re almost done! It’s time to either send the email with the attachment or use the attached email within a document. Be sure to complete any necessary text, recipients, and subject fields of the email you’re sending.

If you’re using the attached email in a document, simply insert it as you would any other file attachment. Save the document, and you’re ready to go!

And there you have it – attaching an email in Outlook made easy! With these simple steps, you can share important emails and their contents hassle-free. Whether you’re forwarding relevant information or collaborating on a project, email attachments are an efficient way to convey various types of information.

Remember to always double-check your attachments before sending to ensure everything is correct. Happy attaching!

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