How to access certified electronic mail

In today’s digital age, communication through email has become an integral part of our lives. However, when it comes to legal and important documents, the need for secure and trustworthy email communication is paramount. This is where certified electronic mail (CEM) comes into play. CEM offers a highly secure and reliable way to send and receive important documents electronically. In this article, we will guide you through the process of accessing certified electronic mail.

Certified electronic mail, also known as registered email, provides legal proof of sending and receipt of electronic documents. It is often used for contracts, legal notifications, and other sensitive communications that require a higher level of security and compliance. By using CEM, you can be sure that your important documents are delivered securely to the intended recipient and are legally recognized.

To access certified electronic mail, you will need to follow a few basic steps:

Step 1: Choose a Certified Electronic Mail Service Provider

There are several certified electronic mail service providers available in the market. It is essential to choose a reliable and trusted provider that offers the necessary security features for your needs. Examples of certified electronic mail service providers include Posta Elettronica Certificata (PEC) in Italy, RPost in the United States, and De-mail in Germany.

Step 2: Set Up an Account with the Chosen Provider

Once you have selected a certified electronic mail service provider, you will need to create an account with them. This usually involves providing your personal information and selecting a username and password. Some providers might require additional verification steps, such as submitting identity documents.

Step 3: Get a Digital Certificate

To ensure the authenticity and integrity of your certified electronic mail, you will need a digital certificate. A digital certificate is a digital file that contains your credentials and is used to sign and encrypt your emails. Most certified electronic mail service providers offer digital certificates as part of their service. You will need to generate a certificate and securely store it on your device.

Step 4: Compose and Send Certified Electronic Mail

Now that you have set up your account and obtained a digital certificate, you can start composing and sending certified electronic mail. In most cases, the process is similar to regular email. You compose your message, attach any necessary documents, and select the recipient’s email address as usual. However, before sending the email, you will need to enable the certified electronic mail feature provided by your chosen service provider. This will encrypt and sign the message using your digital certificate.

Step 5: Track and Verify Delivery

One of the significant advantages of certified electronic mail is the ability to track and verify the delivery of your emails. Most certified electronic mail service providers offer tracking features that allow you to monitor the status of your sent emails. You will receive notifications when the email is delivered and can even obtain a delivery receipt with proof of delivery.

In conclusion, accessing certified electronic mail provides a secure and reliable way to send and receive important documents electronically. By following the steps outlined in this article, you can set up an account, obtain a digital certificate, and start utilizing the certified electronic mail services provided by trusted service providers. With certified electronic mail, you can ensure the legal validity and integrity of your important communications in the digital world.